Legal

Privacy Policy

How VanadiumBank collects, uses and protects information submitted through this website.

Effective Date

1 January 2026

Last Reviewed

May 2026

This Privacy Policy applies to all visitors and users of vanadiumbank.com.

1.Who We Are

VanadiumBank™ is a platform operated by Exergist Innovations Inc. (BC Incorporation No. BC0632582), a company incorporated under the laws of British Columbia, Canada. References to "VanadiumBank", "we", "us", or "our" in this policy refer to Exergist Innovations Inc. as the data controller for personal information collected through this website.

Registered jurisdiction: British Columbia, Canada.

Privacy enquiries: privacy@vanadiumbank.com

2.What Information We Collect

2.1 Information You Provide Directly

When you submit a contact form on this website, we collect the personal information you enter into that form. Depending on which form you use, this may include:

Your name
Your organisation name and type
Your country of location
Your email address
Your enquiry subject and message
Project-related information you choose to share, capacity, location and development stage

You are not required to submit any form to browse this website. Form submission is entirely voluntary.

2.2 Information Collected Automatically

When you visit vanadiumbank.com, our hosting infrastructure and analytics tools may automatically collect certain technical information, including:

Your IP address, which may indicate your general geographic region
Browser type and version
Operating system
Pages visited and time spent on each page
Referring URL — the page or search engine that brought you to this site
Date and time of your visit

This information is collected in aggregate and is used solely to understand how visitors use the site and to improve its content and performance. It is not used to identify you personally.

2.3 Cookies

This website uses cookies. A cookie is a small text file placed on your device by your browser when you visit a website. We use the following categories of cookies:

Strictly necessary cookies: required for the website to function. These cannot be disabled. They do not collect personal data for marketing purposes.
Analytics cookies: used to understand how visitors interact with the site, pages viewed, session duration and traffic source. These are only set with your consent.
Preference cookies: used to remember choices you make, such as cookie consent status. These are set with your consent.

We do not use advertising cookies, retargeting cookies, or any cookie that tracks your activity across other websites. A cookie consent banner is displayed on your first visit. You can withdraw consent at any time by clearing your cookies and revisiting the site.

3.How We Use Your Information

We use the personal information you provide through contact forms for the following purposes:

To respond to your enquiry
To assess whether a collaboration, partnership, or project dialogue is appropriate
To maintain a record of our correspondence with you
To send you follow-up communications directly related to your enquiry, where you have not objected to receiving them

We do not use your personal information for marketing purposes without your explicit consent. We do not sell, rent, or share your personal information with third parties for their own marketing purposes, under any circumstances.

4.Legal Basis for Processing

For Canadian Residents (PIPEDA)

We collect and use personal information only with your knowledge and consent, or where permitted by law. By submitting a contact form on this website, you consent to the collection and use of your personal information for the purposes described in this policy. You may withdraw consent at any time by contacting us at privacy@vanadiumbank.com.

For Residents of the European Economic Area (GDPR)

Where GDPR applies to your personal information, our legal basis for processing is:

Legitimate interests, Article 6(1)(f) GDPR: processing your enquiry and maintaining correspondence records where there is a genuine, balanced interest in doing so and your rights do not override that interest.
Consent, Article 6(1)(a) GDPR: for analytics cookies and any marketing communications, where we have obtained your explicit, freely given, specific, and informed consent.

You have the right to object to processing based on legitimate interests at any time by contacting privacy@vanadiumbank.com. We will cease processing unless we can demonstrate compelling legitimate grounds that override your rights.

5.How Long We Keep Your Information

We retain personal information collected through contact forms for a maximum of three years from the date of your last communication with us, unless:

A longer retention period is required by applicable law
You have requested deletion of your information, in which case we will delete it within 30 days of receiving your request, subject to any legal obligation to retain it
An ongoing collaboration or partnership relationship makes continued retention necessary, in which case we will notify you and seek your continued consent

Automatically collected technical data (analytics) is retained for a maximum of 26 months and is then aggregated or deleted.

6.Who Has Access to Your Information

Your personal information is accessible only to:

Members of the Exergist Innovations / VanadiumBank™ team who are directly involved in reviewing and responding to enquiries
Our website hosting provider, to the extent required to operate the website infrastructure, subject to a data processing agreement
Our analytics provider, if analytics cookies are enabled, subject to a data processing agreement and configured to anonymize IP addresses

We do not transfer your personal information outside of Canada and the European Economic Area except where necessary to deliver a service you have requested, and only to jurisdictions with adequate data protection frameworks or under appropriate contractual safeguards.

7.Your Rights

All Users

You have the right to:

Request access to the personal information we hold about you
Request correction of inaccurate or incomplete information
Request deletion of your personal information, subject to legal retention obligations
Withdraw consent to processing at any time, where processing is based on consent

EEA Residents — GDPR Additional Rights

In addition to the rights above, if GDPR applies to you, you also have the right to:

Data portability: receive a copy of your personal data in a structured, commonly used, machine-readable format
Restriction of processing: request that we limit how we use your data while a dispute is resolved
Object to processing: object to processing based on legitimate interests
Lodge a complaint with your national supervisory authority if you believe your rights have been violated

To exercise any of these rights, contact us at privacy@vanadiumbank.com. We will respond within 30 days. We may ask you to verify your identity before processing your request.

8.Security

We take reasonable technical and organisational measures to protect your personal information against unauthorised access, disclosure, alteration, or destruction. These measures include:

HTTPS encryption across all pages of vanadiumbank.com
Access controls limiting personal data access to authorised personnel only
Use of reputable, security-certified hosting and service providers

No method of transmission over the internet or method of electronic storage is 100% secure. We cannot guarantee absolute security, but we are committed to using commercially reasonable means to protect your personal information.

9.Third-Party Links

This website may contain links to external websites operated by third parties. This Privacy Policy applies only to vanadiumbank.com. We are not responsible for the privacy practices of any linked third-party site. We encourage you to review the privacy policy of any external site you visit.

10.Children

This website is not directed at children under the age of 16. We do not knowingly collect personal information from anyone under 16. If you believe a child has submitted personal information through this site, please contact privacy@vanadiumbank.com and we will delete it promptly.

11.Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or applicable law. When we make material changes, we will update the "Last reviewed" date at the top of this page. Continued use of this website after changes are posted constitutes your acceptance of the updated policy. We encourage you to review this page periodically.

12.Contact

For any questions, concerns, or requests relating to this Privacy Policy or the personal information we hold about you:

Email: privacy@vanadiumbank.com

Subject line: Privacy Enquiry, [your name]

Exergist Innovations Inc.

BC Incorporation No. BC0632582

British Columbia, Canada